Request A Demo

Staff Management Software for Nonprofits & Public Sector

SIMPLIFY STAFF OVERSIGHT. CENTRALIZE HR DATA. MAXIMIZE PERFORMANCE.

StaffTrax is your all-in-one solution for managing employees across programs, sites, and departments. Built for nonprofits and public sector organizations, StaffTrax streamlines staff tracking, certifications, time logs, and more

CONTACT us
Request A Demo

Managing the People Who Power Your Mission

Support Your Staff So They Can Support the Community

Whether you’re running youth programs, public health initiatives, or community services, StaffTrax makes it easier to track who’s working where, ensure compliance with requirements, and stay organized across multiple sites or departments.

Online Registration has made our life easier… we now benefit from a much more streamlined and efficient registration process (for both TraxSolutions users and the parents). It is also much easier for the parent to go online and check our programs and complete registration.

Khudaija Sheikh
Executive Director at Albion Neighborhood Service

Since our members can scan in very easily, we are able to know who’s in the building and can run live attendance reports quickly. It’s very easy to look up information on members and volunteers and track their information in TraxSolutions.

Courtney Smith
Operations Manager at Nashua PAL

TraxSolutions highlights trends in program growth really well. If one program is starting to serve more and more children, we know we need to add more staff to that program. TraxSolutions keeps us honest as program directors because we make decisions based on the attendance data in the system.

Oren Stevens
Operations Anchor at Tree Street Youth

We’ve used TraxSolutions for a long time and that was the reason we chose to expand our use of it and integrate our other departments within our database. To me, customer service is a very critical piece and having worked with the TraxSolutions team over the years, it provided us with a huge degree of comfort knowing we were going to be taken care of by both our Account Manager and the support team.

Khudaija Sheikh
Executive Director at Albion Neighborhood Service

One issue we ran into with paper forms is that people would skip required fields which isn’t a worry anymore with TraxSolutions Online Registration.

Courtney Smith
Operations Manager at Nashua PAL

Key Features

Centralize Staff Profiles

  • Store demographic details, contact information, and job titles.
  • View a complete history of employment, training, and role changes.

Time & Attendance Management

  • Log hours by site, program, or funding stream
  • Generate staff ID cards to scan in and out of programs and facilities using the Trax Attendance Manager app.
  • Easily Export time data to integrate with payroll or funder reports.

Staff Assignments & Roles

  • Create and manage staff schedules with ease and based on roles (admin, program coordinator, mentor, coach, etc.)
  • Quickly reassign team members across programs and locations.

Compliance & Credential Management

  • Upload and manage certifications, background checks, and training records.
  • Easily generate reports for audits and regulatory reviews.
  • Control access with role-based security permissions.
Product sheet
For more information...
Headquarters
  • 2355 E. Camelback Road

    Suite 250
    Phoenix, AZ 85016
Additional Offices
  • Orlando, FL
  • Leavenworth, KS
Phone

    Frequently Asked Questions

    Nonprofits, cities, and community organizations often manage staff information across HR files, spreadsheets, and site-level records. This can make it difficult to maintain accurate employee details, assignments, and work history. StaffTrax centralizes staff profiles, roles, training records, and employment information in one system. This gives administrators a clearer view of workforce data across programs, departments, and locations.

    Organizations that rely on background checks, certifications, required training, or licensing documentation need a dependable way to manage deadlines and records. When this information is stored in disconnected files, requirements can be missed or difficult to verify. StaffTrax helps teams track staff credentials, training history, background checks, and compliance documentation. This supports audit readiness and reduces the risk of incomplete staff records.

    Program managers often need to know which employees are assigned to specific programs, locations, departments, or roles. Without a centralized system, staffing visibility can depend on spreadsheets, emails, or individual managers. StaffTrax helps organizations track staff assignments across multiple programs and sites. This gives leadership better information for scheduling, planning, and workforce management.

    High turnover can make it difficult to maintain consistent records, transfer responsibilities, and track employee history. When staff data is scattered, organizations may lose visibility into training, credentials, and prior assignments. StaffTrax keeps workforce information centralized so records remain accessible even when employees change roles or leave. This helps organizations maintain continuity and reduce administrative disruption.

    HR teams and program leaders often spend significant time pulling staff information from multiple sources for reports. This can include hours worked, assignments, training completion, or compliance documentation. StaffTrax organizes staff data in one connected system, making it easier to generate workforce reports. This reduces manual work and gives leadership more reliable information for planning and review.