Simplify Before & After School Program Management with TraxSolutions®
SOFTWARE THAT EMPOWERS NONPROFIT OUT-OF-SCHOOL ENGAGEMENT.
Originally launched as KidTrax® over 20 years ago, TraxSolutions was purpose-built to eliminate the chaos of paper sign-in sheets and manual reporting as a way of getting to measurable outcomes for nonprofit organizations. Today, it powers thousands of out-of-school time (OST) programs across North America—from single-site school-based programs to multi-site districts and national youth-serving organizations.
TraxSolutions goes far beyond attendance tracking. It’s a complete, cloud-based management platform designed to:
- Reduce administrative burden
- Streamline data collection and reporting
- Administer pre/post survey assessments to measure growth
- Turn outcomes into insights – and insights into action.
Whether you’re tracking SEL growth, academic support, or family engagement, Trax helps you tell a clear story of your program’s impact. With flexible tools built for programs of all sizes, TraxSolutions scales with you—so you can focus on what matters
most: your mission.
Built for Before & After School Success
- Streamline check-ins and check-outs with mobile apps or kiosks
- Manage rosters, waitlists, capacities, and attendance
- Eliminate manual paperwork and redundant data entry
- Send real-time notifications
- Share attendance and updates
- Offer secure parent portal for self- service access
- Monitor student involvement over time
- Identify trends in attendance and participation
- Ensure no child falls through the cracks
- Generate configurable reports for funding agencies
- Track academic enrichment, SEL outcomes, and behavioral data
- Maintain audit-ready documentation with ease
- Securely store emergency contacts, medical info, and authorizations
- Log incident and accident reports in great detail
- Maintain compliance with district, state, or federal requirements
Trusted by OST Programs Nationwide
- Single-site programs
- District-wide implementations
- Multi-chapter nonprofits
- Public-private partnerships
The TraxSolutions Advantage
- Mobile-friendly tools for on-the-go attendance and documentation.
- Configurable workflows that adapt to your unique program structure
- Cloud-based access from any location
- Dedicated support and training from experts in youth development software
Case Studies
Below are examples of how real nonprofits and individuals utilize our Before/After School Program software to focus more
on the children’s well-being rather than meticulously filling out spreadsheets.
Participant Management
The largest childcare provider in the greater Phoenix Area, Boys & Girls Clubs of the Valley, empowers kids and families by providing high-quality and affordable programs, including summer camps, afterschool enrichment activities, arts, physical fitness, character development, education, academic support, and leadership training.
With over 19,343 youth served, the organization fills a critical need for after-school services that focus on outcome-driven experiences. To achieve this, the organization’s mission relies heavily on having the right data to prove the desired outcomes. By incorporating TraxSolutions’ integrated software across all its sites and leveraging Participant Management, the organization can efficiently and effectively demonstrate academic success, community philanthropy, health and wellness progress, socio-economic benefits, operations, and volunteer data, among other key metrics.
Having served more than 19,343 youth, the organizations fills a critical after school service need that focuses on outcome-driven experiences. To achieve this, the organization’s mission depends heavily on the right data to prove the right outcomes. By incorporating TraxSolutions integrated software across all of its sites and leveraging Participant Management, the organization can efficiently and effectively demonstrate academic success, community philanthropy, health and wellness progress, socio-economic benefits, operations and volunteer data, and more.
SurveyTrax
Boys & Girls Clubs of Greater St. Louis
Gathering feedback from a broad-based sample of participant families.
The organization regularly connects with participant families using custom surveys to gather valuable input that drives important programming decisions for its priority outcome areas.
The mission of the Boys & Girls Clubs of Greater St. Louis (BGCSTL) is to inspire and enable all young people, especially those who need us most, to reach their full potential as productive, responsible, and caring citizens. The organization provides after-school, teen, sports, and summer programs in a safe environment where youth can learn and grow.
Serving more than 4,000 youth annually, the organization plays an integral role in the area’s youth development and after-school programs. For the most significant impact, the organization leverages the power of TraxSolutions after-school software to prove its outcomes and support a data-driven programming approach. Supporting this strategy is the organization’s use of SurveyTrax, a key component for collecting and analyzing important feedback from those served.
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