After School Programs

TraxSolutions® was launched more than 20 years ago as KidTrax, to help eliminate the administrative burden of operating after-school programs using paper-based systems. Since then the capabilities of TraxSolutions have expanded significantly, as have the number and variety of customers. Now thousands of out-of-school time (OST) programs rely on TraxSolutions daily.

 

Single location, multi-chapter, and national networks, OST programs of every shape and size find Trax’s flexible and scalable architecture is just the right fit!

Jamie Summers
Data Outcomes and Analytics Manager
Executive Summary

The largest childcare provider in the greater Phoenix Area, Boys & Girls Clubs of the Valley empowers kids and families by providing high quality and affordable programs including summer camps, after-school enrichment activities, arts, physical fitness, character development, education and academic support, and leadership training.

 

Having served more than 19,343 youth, the organizations fills a critical after school service need that focuses on outcome-driven experiences. To achieve this, the organization’s mission depends heavily on the right data to prove the right outcomes. By incorporating TraxSolutions® integrated software across all of its sites and leveraging Participant Management, the organization can efficiently and effectively demonstrate academic success, community philanthropy, health and wellness progress, socio-economic benefits, operations and volunteer data, and more.

Client

A recent merger of two larger organizations resulted in what is now Boys & Girls Clubs of the Valley. 

Challenge

The merger created the opportunity to integrate data across the organizations and streamline operations. 

Solutions Used
Outcome

Alignment of the data across all sites supports accurate reporting at the site and enterprise level. 

Keisha Caruthers
Director of Program Initiative
Boys & Girls Clubs of Greater
St. Louis
Executive Summary

The mission of the Boys & Girls Clubs of Greater St. Louis (BGCSTL) is to inspire and enable all young people, especially those who need us most, to reach their full potential as productive, responsible and caring citizens. The organization provides after-school, teen, sports, and summer programs in a safe environment where youth can learn and grow.

 

Serving more than 4,000 youth annually, the organization plays an integral role in the area’s youth development and after school programs. For the most significant impact, the organization leverages the power of TraxSolutions® to prove its outcomes, and support a data-driven programming approach. Supporting this strategy is the organization’s use of SurveyTrax, a key component to collect and analyze important feedback from those served.

Client

Boys & Girls Clubs of Greater St. Louis

Challenge

Gathering feedback from a broad-based sample of participant families.

Solutions Used
Outcome

The organization regularly connects with participant families using custom surveys to gather valuable input that drives important programming decisions for its priority outcome areas.

Jamie Summers, Data Outcomes and Analytics Manager
Client
The largest childcare care provider in the greater Phoenix Area, Boys & Girls Clubs of the Valley empowers kids and families by providing high quality and affordable programs including summer camps, after-school enrichment activities, arts, physical fitness, character development, education and academic support, and leadership training. A recent merger of two of its larger organizations resulted in what is now Boys & Girls Clubs of the Valley.
Challenge
Having served more than 19,343 youth, the organization fills a critical after school service need that focuses on outcome-driven experiences. To achieve this, the organization’s mission depends heavily on the right data to prove the right outcomes. After the merger was completed, an opportunity was created to integrate data across the organizations and streamline operations, producing consistent, reliable, and accurate data across all organizational sites.
Outcome
By incorporating TraxSolutions® integrated software across all of its sites, the organization can efficiently and effectively demonstrate academic success, community philanthropy, health and wellness progress, socio-economic benefits, operations, volunteer data, and more. Deploying the innovative software enabled the organization to align its data across all sites, supporting accurate reporting at both the site and enterprise level.

Tracking and monitoring

Participant Management can help you tell your compliance story through accurate and reliable data, including key demographics that easily enable you to showcase your high-performance standards. Moreover, you can rely on TraxAdmin to assist you with centralized data management and reporting. Case Management also serves as a key tracking feature, allowing you to strategically plan for successful outcomes by building well-defined metrics that track community care progress.

Enrollment

Easily manage program enrollments and funded initiatives with one convenient solution. Use Online Registration to save time by empowering participants to self-register and enroll in your programs online, and accept program fees 24/7 with MoneyTrax.

Attendance

Participant tracking powered by Trax Attendance Manager makes collecting and managing participant attendance simple. Easily record attendance with batch scans or a single scan, whether you’re connected or not. Attendance can be captured manually, or with a smartphone or tablet. Your integrated data will automatically update the next time you connect.

Reporting

Use Outcome Measurement Toolkit to create automated reports and charts that inform program effectiveness. Custom reports can be created to view overarching organizational data, or specific program or participant data. Leverage flexible logic models that turn your inputs, actions, and outputs into compelling outcomes.