Participant Management Software for Nonprofits
SIMPLIFY HOW YOU MANAGE PEOPLE, PROGRAMS, AND PROGRESS - ALL IN ONE PLACE.
Managing program participants shouldn’t be complicated. TraxSolutions offers powerful, cloud-based participant management software designed specifically for nonprofits, afterschool programs, and human service organizations.
Easily handle participant intake, track attendance, document services, and measure outcomes—all in one secure platform. Whether you’re running a youth enrichment program, a community support initiative, or a government-funded service, TraxSolutions helps you stay compliant, data driven, and mission-focused.
Centralize Participant Records, Services, and Touchpoints
Eliminate Data Silos Across Programs and Departments
Unify participant data across all sites, services, and teams in a single, integrated platform. TraxSolutions ensures everyone from frontline staff to leadershi —has real-time access to the information they need to serve clients effectively.
Key Features
360° Participant Profile
- Store and access all participant data in one, unified profile - demographics, attendance, enrollments, services, case notes, outcomes, documents, and more.
Record & Report on Attendance Across Programs
- Track who shows up, when, and what services they receive.
- Monitor attendance by individual, group, or session.
- Whether you’re tracking daily program attendance or oneon-one counseling sessions, your data stays accurate, organized, and ready for reporting.
Create Scannable Participant ID Cards
- Speed up check-in and check-out processes with configurable participant ID cards.
- Generate and print ID cards with participant photos and barcodes, enabling fast, secure attendance logging using TraxSolutions high-speed scanners or mobile scanning through the Trax Attendance Manager app
Configurable Forms & Fields
- Collect exactly the data your program needs.
- Create and modify intake forms, enrollment fields, and assessments to match your unique data collection requirements.
- Whether you’re tracking specific risk factors, eligibility criteria, or custom service types, TraxSolutions makes it easy to tailor the system without relying on IT.
Built-In Reports for Funders, Boards, and Compliance.
- Get the insights you need - without the data headaches.
- Quickly generate reports on attendance, demographics, services and outcomes to satisfy funder requirements, board presentations, or internal evaluations.
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